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TO: Mayor Thomas J. Weisner
FROM: Joseph Hopp, Superintendent of Maintenance Services
DATE: June 12, 2014
SUBJECT:
The approval of the Wright Express Fleet Card for refueling of City vehicles as a backup to the Central Garage fuel station.
PURPOSE:
The Wright Express ("WEX") Fleet Card would be used as a backup to the Central Garage fueling station if the station was out of service or if a City vehicle was out of the area and needed fuel.
BACKGROUND:
The Central Garage fuel station has two 20,000 gallon gasoline underground storage tanks ("UST") and one 20,000 gallon diesel UST. The fueling island has two combination dispensers that can draw gas or fuel from the USTs. All fuel dispensed is managed by the Phoenix fueling system software. In the event of an electrical outage, software malfunction, leak, etc the entire fueling station could be out of service. Additionally, when Equipment Services is not staffed on weekdays between 11 PM - 6 AM and over weekends the Central Garage lot is secured by a gate which can also malfunction. In these circumstances the WEX card would be used to fuel the City's fleet.
DISCUSSION:
The WEX card would only be used in emergencies, when the Central Garage fueling station is out of service, or the gate operator malfunctions. Only the Police would have a card in each vehicle since they are on duty at all times and Central Garage is their only fueling station. All other vehicle would have a card assigned but only issued in an emergency.
The WEX program has be bid by the Illinois State Joint Purchasing Program. There is no cost for the actual cards and the setup of this program. When using the WEX program all taxes will be deducted.
The security on the WEX program is as follows; A WEX card is assigned to a vehicle and all drivers are given a 4 digit security code. When a vehicle needs fueling the driver would insert the WEX card into the dispenser reader, the driver would be prompt...
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