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TO: Mayor John Laesch
FROM: Adrian Perez, Superintendent of Street Maintenance
DATE: 4/4/26
SUBJECT:
A Resolution to accept the bid from Superior Asphalt Materials LLC, North Aurora, IL, for the Citywide Asphalt Purchase Program.
PURPOSE:
To Obtain City Council approval to accept the bid from Superior Asphalt Materials LLC for the Citywide Asphalt Purchase Program.
BACKGROUND:
Street Maintenance and Water & Sewer Maintenance utilizes the program to patch potholes, pave citywide infrastructure, and make small road repairs throughout the year. The bulk material is used in various daily operations ranging from our one-ton road patching equipment and cold patch materials to assist with pothole repairs and water main breaks.
DISCUSSION:
Street Maintenance, Water & Sewer Maintenance, and Purchasing Department solicited bids for the Citywide Asphalt Purchase Program utilizing OpenGov and received two responses. Due to the bidding requirements outlined in the "Scope of Work" section, materials supplied had to be within a 10-mile radius from the City of Aurora, disqualifying one of the vendors who was outside the area.
The local preference ordinance did apply but was not a factor in the selection process.
The solicited contract bid is for a one (1) year agreement with a three (3) year annual renewal options upon mutual agreement between the City and the vendor.
Dollars have been appropriated for the expenditure in the following accounts:101-4060-431.65-22 and 510-4063-511.65-22
IMPACT STATEMENT:
Failure to approve this expenditure could affect citywide road conditions and city infrastructure.
RECOMMENDATIONS:
I request City Council to accept the bid from Superior Asphalt Materials LLC.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution to accept the bid from Superior Asphalt Materials LLC, North Aurora, IL for the Citywide Asphalt Purchase Program.
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