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TO: Mayor Richard C Irvin
FROM: Christopher Minick Chief Financial Officer/City Treasurer
DATE: January 21, 2025
SUBJECT:
Seeking approval of a Resolution Authorizing the Chief Financial Officer of the City to execute an agreement for Ambulance Billing Services with EMS Management & Consultants (EMS MC)
PURPOSE:
To enter into an agreement for the provision of ambulance billing and collection services with EMS MC. EMS MC acquired Andres Billing Services in 2024 and assumed the City's ambulance billing contract with Andres. EMS MC has provided a proposed agreement for a 12-month period ending February 28, 2026.
BACKGROUND:
In 2008, the City entered into a contract for ambulance billing services with Andres Medical Billing. Andres has billed and collected charges for ambulance and paramedic services on behalf of the City since that time until 2024. During 2024, Andres Medical Billing was acquired by EMS Management & Consultants (EMS MC). EMS MC assumed Andres' book of business and contracts as a result of the acquisition. EMS MC has been providing services since the acquisition under the terms of the Andres contract from 2008.
The City and EMS MC have been working on a successor agreement to the Andres contract to update the contractual arrangement. The services performed include billing Medicaid and Medicare as well as 3rd party insurance companies for ambulance runs completed by City Fire personnel. EMS MC will also bill the patient if and as applicable based on the City's medical billing policies. EMS MC also provides the applicable reporting for those services to the City.
DISCUSSION:
The proposed agreement is similar in scope and scale to the contract that the City had in place with Andres. One major change to the contract is the fee charged for the services. Andres contract called for a fee of 5% of collections. The new contract with EMS MC incorporates a reduced fee of 4% of collections. We anticipate that the savings for the redu...
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