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TO: Mayor Richard C. Irvin
FROM: Jim Birchall, Chief of Public Facilities
DATE: May 25, 2023
SUBJECT:
Human Resources Department Office Renovation
PURPOSE:
To enhance the functionality, security, and appearance of the City's Human Resources Department offices.
BACKGROUND:
The City's Human Resources Department offices are located on the first floor of City Hall, at 44 E Downer Place, Aurora, IL 60507. The office space is antiquated, with an awkward allocation of space, and inadequate infrastructure to accommodate the current needs of the City. The entire office would be best served with a complete renovation, which would greatly improve functionality, infrastructure, and security.
The City retained Kluber Architects + Engineers to provide plans for a renovation. After review and approval of the renovation design plans, the City published solicitation 23-19 "Human Resources Department Interior Renovations" on March 24, 2023. Responses were received from the following companies:
R.C. Wegman Construction Co. (Aurora, IL)
KWCC, Inc. (Montgomery, IL)
Industria, Inc. (Des Plaines, IL)
FH Paschen, S.N. Nielsen & Associates LLC (Chicago, IL).
Although the City's current Job Order Contracting (JOC) program is a viable source for implementing this renovation, projects are occasionally advertised for bid in order to demonstrate the value of the JOC program.
DISCUSSION:
On April 19, 2023, the received bids were publicly opened and F.H. Paschen, S.N. Nielsen & Associates LLC, the City's current JOC contractor, submitted the lowest responsible bid of $683,500.00. A ten percent (10%) contingency of $68,350 will be added to this project.
The project proposal, specifications, drawings, and bid tabulation are attached.
The bid was subject to the Local Preference Ordinance; however, no Aurora contractor was within five percent (5%) ($34,175).
Monies for this project are available in account 354-4411-417.73-40 (C138).
F.H. Paschen has no outstanding debt w...
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