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Aurora, Illinois

File #: 23-0422    Version: 1 Name:
Type: Resolution Status: Passed
File created: 5/23/2023 In control: City Council
On agenda: 6/27/2023 Final action: 6/27/2023
Title: A Resolution authorizing the acceptance of the low bid from F.H. Paschen, S.N. Nielsen & Associates LLC, for the renovation of the Human Resources Department office for $683,500.00 plus a ten percent (10%) project contingency amount of $68,350.00.
Attachments: 1. 1426 - Ltr - Bid Results, 2. FH Paschen 23-19, 3. 23-191426 - Drawings - City of Aurora - HR Department Renovation, 4. 23-191426 - Specs - City of Aurora - HR Department Renovation (002)
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TO: Mayor Richard C. Irvin

FROM: Jim Birchall, Chief of Public Facilities

DATE: May 25, 2023

SUBJECT:
Human Resources Department Office Renovation

PURPOSE:
To enhance the functionality, security, and appearance of the City's Human Resources Department offices.

BACKGROUND:
The City's Human Resources Department offices are located on the first floor of City Hall, at 44 E Downer Place, Aurora, IL 60507. The office space is antiquated, with an awkward allocation of space, and inadequate infrastructure to accommodate the current needs of the City. The entire office would be best served with a complete renovation, which would greatly improve functionality, infrastructure, and security.

The City retained Kluber Architects + Engineers to provide plans for a renovation. After review and approval of the renovation design plans, the City published solicitation 23-19 "Human Resources Department Interior Renovations" on March 24, 2023. Responses were received from the following companies:

R.C. Wegman Construction Co. (Aurora, IL)
KWCC, Inc. (Montgomery, IL)
Industria, Inc. (Des Plaines, IL)
FH Paschen, S.N. Nielsen & Associates LLC (Chicago, IL).

Although the City's current Job Order Contracting (JOC) program is a viable source for implementing this renovation, projects are occasionally advertised for bid in order to demonstrate the value of the JOC program.

DISCUSSION:
On April 19, 2023, the received bids were publicly opened and F.H. Paschen, S.N. Nielsen & Associates LLC, the City's current JOC contractor, submitted the lowest responsible bid of $683,500.00. A ten percent (10%) contingency of $68,350 will be added to this project.

The project proposal, specifications, drawings, and bid tabulation are attached.

The bid was subject to the Local Preference Ordinance; however, no Aurora contractor was within five percent (5%) ($34,175).

Monies for this project are available in account 354-4411-417.73-40 (C138).

F.H. Paschen has no outstanding debt w...

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