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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: September 26, 2023
SUBJECT:
A Resolution authorizing the Director of Purchasing to execute a change order to the agreement with Kluber, Inc., 41 W Benton Street, Aurora, IL, 60506 in the amount of $99,750 for additional design services for the 2nd Floor Build Out of the new Public Works Combined Maintenance Facility.
PURPOSE:
To authorize the Director of Purchasing to execute a change order to the agreement with Kluber, Inc., 41 W Benton Street, Aurora, IL, 60506 in the amount of $99,750 for additional design services for the 2nd Floor Build Out of the new Public Works Combined Maintenance Facility.
BACKGROUND:
In 2019, the Engineering Division utilized a Qualifications-Based Selection (QBS) process to select a design team led by Kluber, Inc. to provide Structural and Architectural design services for the new Public Works Combined Maintenance Facility building. The value of the original contract was $1,825,000 and was approved via Resolution R19-402. The first change order to this contract in the amount of $115,000 for additional design services related to technology systems design, site electrical support, and the construction of a brine making building on site was subsequently approved via Resolution R23-101.
The primary building, which was designed under this contract and is currently under construction, includes a second floor directly above the administrative offices which was originally intended to remain temporarily unfinished. Recently however, a portion of this space was identified as a suitable location for the Public Works Engineering Division. As a result, the City has asked Kluber to provide design services to "build out" this space in order to facilitate this relocation. The cost for these design services is $99,750 (see attached proposal), which would be paid as a second change order to the original contract.
Designing this area now will allow for RC Wegman, ...
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