Aurora, Illinois

File #: 16-00856    Version: 1 Name:
Type: Resolution Status: Passed
File created: 9/6/2016 In control: City Council
On agenda: 10/11/2016 Final action: 10/11/2016
Title: A Resolution Authorizing an extension of the Harris Radio System maintenance contract through 2021. Funds will be taken annually from 101-1231-419-38.03
Attachments: 1. Harris maintenance contract extension.pdf, 2. Harris September Affidavit.pdf, 3. Amend No 2 City of Aurora, IL SMA SUMS FX 8.1.2016.pdf
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TO: Mayor Thomas J. Weisner

FROM: Ted Beck, Chief Technology Officer

DATE: 9-6-2016

SUBJECT:
Seeking authority to extend the Harris Public Radio System maintenance contract through 2021. Payments will continue to be made annually and will reflects an additional 1.5% discount for this five-year term. Funds will be taken annually from 101-1231-419-38.03

PURPOSE:
This five-year extension for our Harris Public Radio System maintenance contract matches the extension that was approved by the Naperville City Council approximately 30 days ago. The intent of this proposal is to accomplish multiple goals:
1. Make the maintenance contracts for both cities coterminous
2. Move the renewal date away from the last part of December
3. Provide visibility into longer term contract costs.

The terms of the original agreement remain unchanged. This extension allow the City to know ongoing costs for the term of this agreement


BACKGROUND:
The Harris Public Safety Radio System has performed well as a shared resource for both Naperville and Aurora. Harris has operated their maintenance facility at 340 Marshall Ave. Aurora, IL since the inception of the contract for our initial system.

DISCUSSION:
Funding for this annual renewal will continue to be paid from 101-1231-419-38.03. Harris currently does not have any outstanding debt to the City.


IMPACT STATEMENT:
The Harris Radio System is used daily by Aurora Police and Fire Departments as well as a variety of other City Departments. Streets, Water and Sewer, Electrical etc. .

RECOMMENDATIONS:
I would ask the members of the Aurora City Council to authorize the Harris Radio System maintenance contract through 2021"


cc: Alderman O'Connor, Chairman
Alderman Mervine
Alderman Bohman
Alderman Mesiacos, Alternate




CITY OF AURORA, ILLINOIS

RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Authorizing an extension of the Harris Radio System maintenance contract through 2021. Funds wil...

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