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TO: Mayor Thomas J. Weisner
FROM: James Dahl, MIS Director
DATE: August 31, 2015
SUBJECT:
Resolution Authorizing the Purchase of Cisco networking and server equipment maintenance for the MIS Division in the amount of $45,435.00 from Sentinel Technologies, Inc. of Downers Grove, Illinois.
PURPOSE:
This purchase would extend existing maintenance on select equipment which is coming off a multi-year contract with Cisco. This limited subset of equipment will be renewed for the period of time necessary to bring the maintenance coverage for these items in alignment with the larger quantity of Cisco equipment which will be renewed in 2016.
This maintenance renewal covers critical network and server hardware currently in use by the MIS Division and Fire Departments. The renewal of this maintenance is part of a larger renewal process underway by the entire IT Department and On-Light Aurora. All three renewals were negotiated jointly with Sentinel and Cisco over the course of several months in an effort to attain the best discount and in an effort to audit the City's primary network infrastructure.
BACKGROUND:
Maintenance for the equipment is provided directly by Cisco and includes hardware replacement, software updates, fixes, and security patches. Continued Cisco maintenance on this equipment is necessary to maintain secure, efficient and consistent network operations
Cisco and Sentinel have assisted the City in completing a network assessment. This assessment has allowed the City to identify Cisco equipment that could come off maintenance, have reduced maintenance coverage as well as equipment that either needed to be added or continued with maintenance.
DISCUSSION:
The proposed maintenance renewal will be purchased from Cisco, through Sentinel Technologies, Inc. of Downers Grove, Illinois. Cisco has extended a discount level via Sentinel not available through other means to the City. Cisco has named Sentinel Te...
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