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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E. Engineering Coordinator
DATE: November 13, 2023
SUBJECT:
A resolution to accept the Proposals received for the 2024 On-Call Lead Water Service Replacement.
PURPOSE:
To assist City of Aurora water customers impacted by water distribution system maintenance with the full replacement of their disturbed lead water service lines.
BACKGROUND:
In accordance with the state's Lead Service Line Replacement and Notification Act, the City will be required to replace every lead service line within the City starting in 2027. The same act also prohibits the disturbance or partial replacement of any existing lead service lines. To comply with these regulations, the City modified the lead service line replacement policy in 2021, wherein the city replaces any such service line at no cost to the property owner. Due to the volume of replacements completed annually, the city hires outside contractors to complete this work. In general, these replacements are the result of leaking service lines and/or service lines without a proper functioning shut-off valve.
The 2024 On-call Lead Service Line Replacement Contract was publicly advertised for bids. The proof of advertisement is attached as Exhibit A. Contractors were invited to submit unit price bids for the on-call replacement of full lead service lines within the City. The bids were received on October 11, 2023. The five qualified bids are tabulated on Exhibit B in the order left to right that they are to be contacted when work is needed. The unit prices from each bid were inserted into an example service replacement job to determine a ranking and call order. Two bidders had nearly identical rankings based on variations of the example job. Replacement requests will be distributed to those two bidders based on response time, quality of work, availability and anticipated variabilities of the individual services to be replaced. The bid tabulation shows the bid...
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