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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Asst. Superintendent, Fleet & Facilities Maintenance
DATE: January 13, 2020
SUBJECT:
2020 Vehicle Replacements
PURPOSE:
To obtain authorization to purchase replacement vehicles to ensure the continued readiness of the City of Aurora Fleet.
BACKGROUND:
The Equipment Services Division reviews the City of Aurora fleet annually to identify vehicles that have met replacement criteria, are no longer cost effective to continue operating, or are otherwise incapable of effectively performing their intended functions. Vehicles identified for replacement are either reassigned to lesser roles, traded, or sold.
The City of Aurora participates in the Suburban Purchasing Cooperative (SPC), Sourcewell (formerly known as National Joint Purchasing Cooperative), and BidBuy (Illinois State e-Procurement Program) for the purchase of replacement and additional vehicles. These programs bid vehicles for purchase, which allows the City to satisfy our own bidding process with less effort, and use a greater purchasing power to get lower prices,
DISCUSSION:
I am requesting authority to purchase vehicles for various divisions that have been approved for replacement in the 2020 City of Aurora budget. A detailed list of the approved replacement vehicles, departments, divisions, accounts, budgeted amount, and bid prices is attached. All of the vehicles on the attached list are available through the Suburban Purchasing Cooperative, Sourcewell, or BidBuy. When purchasing through a cooperative program, local preference will not apply.
The total bid price of $2,214,706.00 includes the vehicles and all anticipated factory options. Vehicle graphics and some secondary equipment, such as emergency warning lights, will be procured and installed through the Equipment Services Division. Projected vehicle delivery dates are April through October of 2020.
$2,399,000.00 is budgeted for vehicle purchases across the following accounts: 2...
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