cover
TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Asst. Superintendent, Fleet & Facilities Maintenance
DATE: February 4, 2020
SUBJECT:
A request to approve the purchase of bulk loads of unleaded and diesel fuels from Petroleum Traders Corporation.
PURPOSE:
To correct the bulk fuel provider for 2020.
BACKGROUND:
The City of Aurora has participated in the Kane County, IL solicitation for the purchase of gasoline and diesel products for the past twenty years. In October 2019, Kane County, IL accepted bids from six different vendors and on November 13, 2019, per Resolution 19-393, awarded the purchase contract for bulk loads (7,000-10,000 Gallons) of unleaded and diesel fuels to Mansfield Oil Company of Gainesville, GA.
Based on Kane County, IL Resolution 19-393, the City Council of Aurora, per Resolution R19-406, authorized the purchase of bulk fuel from Mansfield Oil Company for it's motorized fleet.
It was not until February 4, 2020 that the Assistant Superintendent of Fleet and Facilities Maintenance of the City of Aurora was made aware that due to a bid tabulation error made by Kane County staff, that the original contract award for the supply of bulk unleaded and diesel fuels to Mansfield Oil Company had been rescinded. The contract was then correctly awarded to Petroleum Traders Corporation of Fort Wayne, IN by Kane County, IL per Resolution 19-418(attached), dated November 26, 2019.
DISCUSSION:
Given the revocation of the Kane County contract award to Mansfield Oil Company and the subsequent contract award to Petroleum Traders, I am requesting authority to procure bulk loads of unleaded and diesel fuels from Petroleum Traders Corporation of Fort Wayne, IN.
The original contract award to Blu Petroleum of Mundelein, IL, for smaller wagon loads (200 - 5,000 Gallons) of unleaded and diesel fuels was accurate and will remain in effect.
The contract term is December 1, 2019 to November 30, 2020 with two renewal options.
$883,600.00 is budgeted ...
Click here for full text