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TO: Mayor Thomas J. Weisner
FROM: Ted Beck, CTO
DATE: 11-10-2014
SUBJECT:
This resolution authorizes payment of the annual maintenance contract with Harris Corporation, Lynchburg, VA for an annual support agreement for the Public Safety and Municipal Radio System. Contract amount of $387,632.76
PURPOSE:
The Harris Radio System provides city wide communications for both Public Safety and our municipal employees. This system is designed to support 24/7 critical operations.
BACKGROUND:
The original contract for the purchase of the Harris Radio System included the maintenance charges for a period of 3 years. This is the second year of maintenance that was not included in the original purchase of the system. The overall system maintenance is made up of several different categories software, tower and site equipment, portable and mobile radio devices. This purchase covers all three categories. Typically the cost of a maintenance contract for this type of system is approximately 10-15% of the original purchase price of the system. The cost of this contract falls well below those percentages. The costs as outlined in the documentation are a yearly cost for these maintenance items. We will bring this maintenance agreement through City Council yearly for approval. The individuals that provide this support are direct staff members of the Harris Corporation. As part of the original system purchase Harris opened up a support facility in Aurora. This facility houses the staff that supports both the Aurora and Naperville Radio Systems.
DISCUSSION:
Continuation of this maintenance contract was planned for as part of the anticipated 2015 base budget.
Funds for this purchase are available in 101.1231.419.38-03
Harris Corporation does not have any outstanding debt with the City
IMPACT STATEMENT:
The Harris Radio System has performed well and requires a 24/7 support contract. Harris has also located their technicians in a facility l...
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