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TO: Mayor Richard C. Irvin
FROM: Deb Lang, Assistant Corporation Counsel
Alex Voigt, Assistant Chief of Staff
DATE: December 9, 2018
SUBJECT:
An Ordinance Creating Chapter 41.5 Entitled "Special Events".
PURPOSE:
This item will consolidate and/or update various sections in the current code into one and introduce a new chapter, 41.5 entitled "Special Events".
BACKGROUND:
The current code has several different sections that reference special events, many of which are listed in Exhibit A. As the attachment reflects, there is not one specific area that governs the Special Events, and the majority of events that take place the city currently hosts are not even contemplated. As the city has grown, and interest in the city continues to grow, so do the number and type of events.
The Mayor's Office of Special Events (MOSE), the department largely in charge of this process, took over Runs/Walks in 2018, which resulted in an approximately 97% increase in their workload. The increase in events overall from the last year was 11%, with more on tap for the 2019 year. Staff has worked to create procedures to match the various events, but the number, size and complexity of the events demand a more efficient process for both the organizer and city staff. Additionally, the matter of providing a safe environment for events has become increasingly complex. There is not currently a specific procedure in place to govern this component, which makes is difficult for both city staff and the event organizer.
In 2017, city staff (Legal, MOSE and the Mayor's Office) began a light review of the processes and procedures and made some minor administrative changes. In 2018, a more directed study of our internal policies, procedures and ordinances as well as research of what other communities do began. Exhibit B reflects the most utilized cities, the proposed draft ordinance for Aurora is a reflection of all of these components.
Incidentally, the City of Aurora is not the only com...
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