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TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: July 25, 2024
SUBJECT:
A Resolution authorizing the execution of a contract with Compass Minerals America Inc. in the amount of $773,372.00 and the appropriation and expenditure of MFT funds for an amount up to $1,000,000.00 for salt purchases.
PURPOSE:
To execute a contract with Compass Minerals and execute the Illinois Department of Transportation (IDOT) resolution necessary to appropriate Motor Fuel Tax (MFT) funds for the purchase of sodium chloride (rock salt) for 2024 (MFT Section No. 24-00000-00-GM).
BACKGROUND:
The bulk road salt to be used for snow removal is typically purchased through the State's Central Management Services Office and the DuPage County Procurement Services Division; both entities secured multiple bids through a publicly advertised sealed process, establishing competitive unit prices. At this time, it is necessary to also fill the new salt dome at the new Public Works facility.
DISCUSSION:
The filling of the dome was not included in the scope of work with the DuPage County or the State of Illinois Road Salt Bid. Therefore, the City went out to bid on its own outside of the typical process.
Bids were opened and publicly read on July 17, 2024 (Bid No. 24-077). The bid tabulation for the 5 bids received is attached as Exhibit 'C'. The lowest responsible bid was submitted by Compass Minerals America Inc. in the amount of $773,372.00. A copy of the submitted bid is attached as Exhibit 'D' which includes the complete bid documents. Compass Minerals has provided bulk road salt to the City for a number of years. We recommend awarding the salt purchase to Compass Minerals America Inc. for the unit prices submitted.
The local preference ordinance does not apply due to the funding source (MFT).
Prior to any expenditure of MFT funds, the State must review the proposed expenditure and authorize the use of MFT funds. The $1,000,000.0...
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