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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Asst. Superintendent Fleet & Facilities Maintenance
DATE: October 7, 2021
SUBJECT:
Contract extension for the purchase of unleaded and diesel motor fuel.
PURPOSE:
To obtain approval to extend the contract to purchase motor fuel for the City of Aurora motorized fleet and backup generators through the Kane County solicitation for an additional one (1) year.
BACKGROUND:
The City of Aurora has participated in the Kane County solicitation for the purchase of gasoline and diesel products for the last 20 years. The Kane County Sheriff's Office, Department of Transportation, Forest Preserve, and the City of Aurora participate in this bid.
On November 30, 2019, the Kane County Board, per Resolution 19-418, awarded a one (1) year contract with two (2) optional, one (1) year extensions for the purchase and delivery of unleaded and diesel motor fuels to Petroleum Traders Inc., of Fort Wayne, IN for bulk tank loads and Blu Petroleum, LLC of Mundelein, IL for small quantity wagon loads. The contract commenced on December 1, 2019 and expired November 30th, 2020. The Aurora City Council approved the procurement of motor fuel using this contract, per Resolutions R19-406 on December 10, 2019 and R20-043 on February 25, 2020.
On October 12, 2020, The Kane County Board, per Resolution 20-315, awarded the first of two (2) possible one (1) year contract extensions to both Petroleum Traders Inc. and Blu Petroleum LLC, the contract commenced on December 1, 2020 and expires November 30, 2021. The Aurora City Council approved the procurement of motor fuel using this contract per Resolution R20-268 on November 24, 2020.
On September 15, 2021 The Kane County Board, per Resolution 21-393, awarded the final one (1) year contract extension to both Petroleum Traders Inc. and Blu Petroleum LLC, to commence on December 1, 2021 and expire November 30, 2022.
DISCUSSION:
Given that Kane County has extended the contract for an a...
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