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Aurora, Illinois

File #: 23-0469    Version: 1 Name:
Type: Resolution Status: Passed
File created: 6/8/2023 In control: City Council
On agenda: 7/11/2023 Final action: 7/11/2023
Title: A Resolution amending the original contract with ESi Acquisition, Inc., of Atlanta, GA, for a three-year agreement for Emergency Management software services in the amount of $73,684.34.
Attachments: 1. WebEOC Subscription Agreement - City of Aurora IL final 04.03.2020, fully executed.pdf, 2. City of Aurora Amendment 4.18.23.pdf, 3. WebEOC Upgrade 2023 AEMA.pdf
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TO: Mayor Richard Irvin

FROM: Natalie Wiza, Emergency Management Coordinator
Michael Pegues, Chief Information Officer

DATE: June 8, 2023

SUBJECT:
A resolution amending the original contract with ESi Acquisition, Inc., of Atlanta, GA, for a three-year agreement for Emergency Management software services in the amount of $73,684.34.

PURPOSE:
The WebEOC solution from ESi Acquisition, Inc., (ESi) is an Internet-based emergency management solution that provides a central location for situation awareness during an incident. If an incident occurs within the city, such as a tornado or severe flooding, WebEOC will be activated to help coordinate a fast and effective response. Once activated, Emergency Management team and external emergency partners will utilize WebEOC to track the incident and coordinate responses with City staff and external partners.

BACKGROUND:
The original purchase of the WebEOC platform on April 6, 2020 was purchased as an emergency purchase under the established City of Aurora State of Emergency as an operational need during the COVID-19 pandemic. The purchase of the original WebEOC Core subscription was initiated to provide Aurora Emergency Management Agency a program for use under the State of Emergency as no previously existing program was in place at the time of the pandemic.

WebEOC proved to be critical during the pandemic response as WebEOC is the world's most widely-used incident management software, and the majority of the City's most critical local, state, and federal partners utilize WebEOC.

WebEOC is designed to provide a deep understanding of the needs of the emergency manager.

DISCUSSION:
This upgraded subscription is providing Aurora Emergency Management Agency and city staff dedicated to emergency and disaster operations a platform that will provide:

-- The same number of users within the WebEOC solution.
-- Integration with the City's mapping solution, ESRI ArcGIS, avoid duplication of efforts and allows for City GI...

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