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TO: Mayor Richard C. Irvin
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: March 24, 2025
SUBJECT:
A Resolution authorizing the execution of an Engineering Agreement with Transmap Corporation in the not to exceed amount of $250,000.00 to update the City's Pavement Management System and provide a Sign Inventory.
PURPOSE:
To provide the inspection and analysis required to update the City's Pavement Management System (PMS), which will be utilized to develop a maintenance program for the next five years. As part of the inspection, the consultant can extract street sign information, which can then be used by the City's Street's Division and GIS Division to develop a street sign inventory.
BACKGROUND:
The City established the existing PMS in 2010 with the intent of determining the required annual roadway rehabilitation budget and determine the most cost-effective way to utilize those funds to maintain the City's ~528 miles of roadway and alleys in a condition that is acceptable to the motoring public.
A critical component of the PMS is accurate field data of the existing roadway conditions, also known as the Pavement Condition Index, or PCI. Due to many factors, roadways all deteriorate at different rates, therefore data is generally considered outdated after about five years. For that reason, the roadways were surveyed again in 2014 and 2021. It is recommended to conduct a new condition evaluation in order to update the PMS and use the new data for developing roadway programs for the next five years, including targeted applications for future federal funding opportunities.
DISCUSSION:
Due to the specialized equipment required to obtain and analyze the data, it is more cost effective to utilize an outside vendor for these tasks.
The City published a Request for Proposals (RFP) for the Pavement Evaluation services on December 18, 2024. Staff reviewed the proposals and determined that Transmap Corporation (Transmap) was the most qualified firm...
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