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TO: Mayor Richard C. Irvin
FROM: Giovanni Santana, Superintendent of Parks & Recreation
DATE: December 7th, 2023
SUBJECT:
2024 Parks Replacement Turf Sprayer Procurement
PURPOSE:
To ensure that the City's Parks & Recreation Division has adequate turf spraying equipment to perform their turf maintenance safely, efficiently, and effectively.
BACKGROUND:
The sprayer assigned to the Parks and Recreation Division has been in service for over 20 years. Due to diminishing reliability, increased downtime, and accumulating maintenance expenses, and difficulty procuring parts for repairs, the turf sprayer was approved for replacement in the City's 2024 Budget.
Advancements in technology have introduced new features and safety measures that are absent in the existing sprayer. The acquisition of modern large area sprayer such as the Toro Multi Pro 5800 will enhance operational efficiency and improve maintenance staff safety through technological advances such as GPS mapping/plotting and product drift reduction.
DISCUSSION:
The City participates in Sourcewell (formerly known as the National Joint Purchasing Cooperative) for the purchase of replacement equipment and additional vehicles. This program bids vehicles for purchase, which allows the City to satisfy our own bidding process with less effort, and use a greater purchasing power to get lower prices.
Toro, a reputable manufacturer of landscape maintenance equipment, has begun accepting orders for the next wave of equipment production which is tentatively scheduled to commence early in 2024.
In order to secure our place in the production que, the Parks Maintenance Division is requesting authorization to place an order for a Toro Multi Pro 5800 turf sprayer from Reinders Inc., which is an authorized Toro distributor, for $109,819.86, using Sourcewell contract# 031121-TTC.
The current sprayer will be evaluated for a potential trade in to offset a portion of cost of the new sprayer.
The Reinders Inc. pro...
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