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TO: Mayor Richard C. Irvin
FROM: Jim Birchall, Superintendent, Fleet & Facilities Maintenance
DATE: June 1, 2020
SUBJECT:
City of Aurora Budget and Clerk Office Renovations
PURPOSE:
To enhance the security of City hall, and improve the functionality of the City Clerk, Payroll and Budget Divisions
BACKGROUND:
The Payroll office is presently located on the ground floor of City Hall. The City Clerk's office is currently situated on the second floor, frequently accessed by the public to submit FOIA requests, permits, applications, etc.
It was determined that relocating the City Clerk's office to the ground floor and the Payroll office to the second floor will allow for improved public access, enhanced building security, and also help reduce the transmission of pathogens by preventing public access to upper floors. In conjunction with the relocation, and to improve functionality, the new City Clerk's office will be renovated to modern standards which will also include the Budget office.
The City retained Kluber Architects + Engineers to provide plans for the renovation.
DISCUSSION:
The City published the solicitation in February 2020 with a potential twelve (12) different contractors at the mandatory pre-bid meeting of which eight (8) bids were received. On March 11, 2020 bids were publicly opened and F.H. Paschen S.N. Nielsen & Associates, LLC submitted the lowest responsible bid of $245,500.00. A five percent (5%) contingency of $12,275.00 will be added to this project.
The project specifications, drawings, and bid tabulation are attached.
The bid was subject to the Local Preference Ordinance prior to the changes adopted April 28, 2020, however no Aurora contractor was within the 4% ($20,000 max).
Monies for this project are budgeted in account 340-4010-417.38-05, $513,000.00 project #C130.
F.H. Paschen has no outstanding debt with the City.
IMPACT STATEMENT:
The Payroll and Budget Offices will operate out a temporary space until project comp...
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