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TO: Mayor Richard C. Irvin
FROM: Robert B Greene, City Traffic Engineer
DATE: April 23, 2018
SUBJECT:
A resolution to award the Randall Road and Greenview Drive Sidewalk Project to the low bidder, Geneva Construction Company and to Appropriate Motor Fuel Tax Funds (Ward 1 and Ward 5).
PURPOSE:
To award Randall Road and Greenview Drive Sidewalk Project to the low bidder, Geneva Construction Company and the appropriation of Motor Fuel Taxes (MFT) by IDOT Resolution.
BACKGROUND:
In an on-going effort to improve accessibility and safety for pedestrians and school children, the City Engineering staff had applied for Safe Routes to School (SRTS) federal funding for Randall Road and Greenview Drive sidewalk project. The project was awarded the funds with the federal share not to exceed $50,097.00 for both Construction and Construction Engineering. The proposed sidewalk fills a gap in the existing system and provides access to West Aurora High School, Freeman Elementary School and Hermes Elementary School respectively.
The proposed work consists of constructing a 5 foot wide PCC sidewalk on the west side of Randall Road (Galena Boulevard to Garfield Avenue) and Greenview Drive (Hankes Avenue to Sheffer Road).
A resolution was passed on August 8, 2017 approving Local Agency Agreement and Phase 3 Construction Engineering Agreement (R17-247 - Resolution attached)
DISCUSSION:
Bids were opened and publicly read on March 14, 2018. The City received seven bids and the low bidder was Geneva Construction Company at $106,052.60. Bid tabs are provided for your use. The Engineer's estimate for this project is $122,120.00.
The approved resolution R17-247 indicates funds for City share of the project. Due to local letting of the project, IDOT indicated that the City will have to front fund both Construction (C = $106,052.60) and Construction Engineering (CE = $10,000.00) cost. Approximate total cost of. C&CE = $ 116,100.00. IDOT will reimburse the Fed share ($50,0...
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