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TO: Mayor Thomas J. Weisner
FROM: Jim Pilmer, Director of Neighborhood Standards
DATE: June 1, 2014
SUBJECT:
Request to accept the proposal of Smith Maintenance Company of Chicago, IL in the amount of $11,334.40 monthly, as the most qualified and lowest responsible bidder for the Janitorial Services for the Aurora Police Department Complex located at 1200 East Indian Trail to be effective July 1, 2014
PURPOSE:
The contract for janitorial services at APD Headquarters is in the final extension for services. The contract has been in place since the commencement of operations in the new facility. Central Services in conjunction with the Administrative Services of the Aurora Police Department reviewed the scope of work and specifications of the contract during the spring of 2014. The scope of work and specifications were changed from the current work being performed to better serve the facility with a service contract to obtain the best practices in this secure and critical facility. Central Services monitors and maintains this work for the Aurora Police Department headquarters to ensure quality standards.
BACKGROUND:
A public bid announcement for RFP 14-11 was published on March 2, 2014. A formal bid opening was conducted March 19, 2014. A mandatory 2 hour pre-bid meeting was conducted at the facility on March 11, 2014. The RFP included the evaluation of 3 components to qualify the bids. The raw and weighted score for Price at 40%, the raw and weighed score for Qualifications and Experience at 20% and the raw and weighted score for Availability and Capacity at 40%. Eleven bid packages were mailed out. Nine bids were submitted for the public opening. Bid prices ranged from $9,075 to $24,964 for monthly service. The median monthly bid price was $13,414. Smith Maintenance Company monthly bid price for service is $11,334.00. With the weighted scores for Qualifications, Experience and Capacity to fulfill the contract they are the most qua...
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