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TO: Mayor Richard C. Irvin
FROM: Mike Baker, Network Engineer
Jeff Anderson, Deputy CIO
Shanita Thompson, Director IT Operations
DATE: November 20, 2020
SUBJECT:
Request approval of a resolution to contract with MDI Access Data Center Solutions ("MDI"), 123000 S Keeler Ave, Alsip, IL 60803 for UPS Battery Equipment and Maintenance at various City facilities in an amount totaling $103,635.00 for five years.
PURPOSE:
The UPS systems at City Hall, Water Plant and Fire Station 8 support several critical core functions including the City Hall south data room core location, Water Plant core location, and Fire Station 8 DR (Disaster Recovery) location (which includes backup for 911 and Harris Radio and many other critical systems). These UPS systems are a complicated array of batteries that provide a conditioned electrical current as well as serve as temporary backup power in case of electrical failure. The battery arrays require preventative maintenance to keep the systems functioning properly and able to provide uninterrupted power in the event of power interruption or outage.
This contract is considered a sole source as MDI is the only vendor that is local and can guarantee onsite service within an hour if there is a failure on these UPS units. The IT Division is standardizing all UPS maintenance within all City properties. The previous contract for these units expired on 4/30/2020, so the City is without support at this time.
The City is also receiving a significant discount for putting these systems on contract with MDI since we already have six UPS units on contract for the Aurora Police Department from resolution 20-085 enacted on 4/14/2020.
BACKGROUND:
The City of Aurora IT Department had previously used United Power and Battery to service these UPS units. This was approved in 2018...
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