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TO: Mayor Richard C. Irvin
FROM: John Hoffmann, P.E. Engineering Coordinator
DATE: January 13, 2025
SUBJECT:
A resolution Authorizing a Contract and IEPA PWSLP loan forgiveness agreement with Brandt Excavating, Inc. for the Lead Service Replacement Project - Contract 2 for the bid amount of $3,261,380.00, pending approval of on IEPA loan forgiveness loan.
PURPOSE:
The City of Aurora qualifies for a forgivable loan for lead service line replacement and for FY2025 the maximum forgiveness amount is $3,027,000.00. The proposed 2025 budget includes both the expenditure and revenue for this project; the City will front fund the construction and seek reimbursement at the same time as payments are made to the contractor. Processing contractor payments significantly quicker in this manner in lieu of waiting for the receipt of loan funds makes the project more attractive to contractors and most likely results in lower bids.
This resolution will authorize the City to sign the Notice of Intent to Award and to later fully execute the bid documents with the IEPA. City staff will submit the required bid document paperwork and bidding certification to the IEPA. Upon IEPA approval of this paperwork, the contract will be executed with Brandt Excavating Inc.
This resolution will also grant permission for a loan agreement to be executed with the IEPA for the Public Water Supply Loan Program.
BACKGROUND:
The State of Illinois passed Public Act 102-0613 in August 2021 titled the Lead Service Line Replacement and Notification Act requiring full replacement of lead water service lines when disturbed. More recently, the IEPA has adopted the USEPA Lead and Copper Rule Improvements on October 8, 2024, and the Lead and Copper Rule Revisions on October 16, 2024. Both adopted USEPA regulations outline additional lead service replacement requirements and accelerate replacement timeframes in comparison to the previously approved August 2021 Illinois regulations.
The City of ...
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