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TO: Mayor John Laesch
FROM: Jason Bauer, P.E., Director of Public Works/City Engineer
DATE: April 13, 2026
SUBJECT:
A resolution authorizing the Director of Purchasing to execute a change order to the existing contract between the City and HR Green for the Broadway Streetscape/New York-Galena Two-Way Conversion project in the amount of $121,760.47.
PURPOSE:
The city received a three-million-dollar grant for the beautification of Broadway Avenue through downtown, which is also Illinois State Route 25. Therefore, the City's efforts to complete the design for this project between New York Street and Benton Street need to be permitted through the Illinois Department of Transportation (IDOT). For the last two-and-a-half years, HR Green has been developing concepts to get approval and move forward with permitting. Executing the change order will increase the amount of the contract to HR Green to complete the remaining items to get the project fully permitted by IDOT and ready to bring to letting later this year for construction to begin in 2027.
BACKGROUND:
This project includes vault filling, streetscape improvements, new signal equipment, roadway reconstruction and lastly the two-way conversion of the last remaining major one-way streets downtown, Galena Boulevard and New York Street between Lake Street and Broadway. A large portion of vault filling has been completed to date, with the remaining work anticipated to be completed this year. The roadway improvements, signals modifications, streetscape beautification, and two-way conversion work is anticipated to get let this year with construction beginning in 2027, pending receipt of the permit from IDOT. The existing contract with HR Green started in 2017 and has been modified via four change orders to date for a total cost to date of $1,042,766.57, not including the services to be added via this proposed change order.
DISCUSSION:
The increase in contract cost will allow HR Green to be compensated moving...
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