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TO: Mayor John Laesch
FROM: Simon Rodriguez, Youth Services Manager
Nicole Mullins, Chief Community Services Officer
Chris Ragona, Director, Community Services
DATE: 8/19/2025
SUBJECT:
A Resolution authorizing the director of purchasing to execute the service agreement for the Boys and Girls Club of North Central Illinois to administer the City of Aurora's After-School and Summer Programs in the amount not to exceed $583,000.00 for the remainder of 2025 into summer 2026, for a one-year term with two one-year options.
PURPOSE:
The purpose of this resolution is to request approval from the City Council for the city's after-school and summer programming.
BACKGROUND:
Since 2010, the City has utilized a Third-Party Administrator (TPA) for summer and after-school, development programs. For the 2025-2026 school year, the City chose to conduct a request for proposals for a new partner to administer these programs. The request for proposal process was conducted and a total of 5 vendors submitted their applications. After a thorough review and scoring process, the City of Aurora's Youth Services division has selected the Boys & Girls Club of North Central Illinois to serve as a Third-Party Administrator for the upcoming 2025-2026 school year and summer.
Since 2022, the Boys and Girls Club has proven to be able to provide the comprehensive services the City needs to run these programs, based on their services for West Aurora SD 129 and in surrounding communities, as well as their expansion into East Aurora SD 131. Since 2022, the Boys and Girls Club has been working to establish strong partnerships with local school Districts, as well as many youth-based organizations. These relationships serve the Boys and Girls Club well with respect to managing these programs.
DISCUSSION:
The cost of the proposed services is $583,000.00 for the remainder of 2025 and into the spring and summer of 2026 of these programs, and $507,000.00 each for the option of 2 addition...
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