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TO: Mayor John Laesch
FROM: Jason Bauer, Director of Public Works and City Engineer
Kurtis Muth, Engineering Coordinator
Ram Tyagi, Chief Information Officer
Jeff Anderson, Deputy Chief Information Officer
DATE: August 5, 2025
SUBJECT:
A Resolution authorizing the Director of Purchasing to purchase technology equipment and services for the RiverEdge Park Phase II Expansion for a total not to exceed $527,777.16.
PURPOSE:
This resolution will provide purchase, installation and maintenance of door access control devices, WiFi connectivity devices and CCTV devices for the new buildings and expanded viewing areas approved by R24-401.
BACKGROUND:
The expansion of RiverEdge Park includes several items to make the park more attractive to music artists, more accommodating to patrons and various other site improvements to increase the functionality of the park during other events such as Christkindlmarket. The improvements include new buildings, a new backstage facility, a new VIP area, expanded hard-surface areas, a beverage service pavilion and a new entry gate at the south end of the park. The new layout of the park required a fresh look at door access controls, WiFi coverage and CCTV coverage.
DISCUSSION:
City Public Works and IT staff collaborated with Purchasing staff to complete Request for Proposal (RFP) "River Edge 2025 Technology Bid Package" (25-142) to provide these products and services. Key dates for this RFP are below:
- RFP 25-142 was published on 6/25/2025
- A mandatory pre-proposal meeting was held at RiverEdge Park on 7/1/2025
- There were 31 attendees at this meeting
- RFP 25-142 was closed on 7/11/2025
- Three (3) firms submitted bids
Scientel Solutions, LLC was selected as the most qualified bidder. In addition to being the lowest and most qualified bidder, Scientel will be able to seamlessly integrate the new devices into the existing ecosystem of door access controls, WiFi devices and CCTV...
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