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TO: Mayor Richard C. Irvin
FROM: Christopher Minick, Chief Financial Officer/City Treasurer
Michael Pegues, Chief Information Officer
DATE: April 10, 2025
SUBJECT:
Renewal of an Agreement for Consulting Services with Marketplace.city, Chicago IL, for the purpose of performing technology purchasing services for a three-year term with an additional two-year option for a total award of $375,000.
PURPOSE:
The City strives to purchase all goods and services in an efficient and cost effective manner at the lowest responsible price. In areas of specialty purchasing the City has in the past used the services of outside vendors to support the City's technology purchasing process. The City has been working with Marketplace.city for the past five years and it has been a successful partnership. Approving an agreement with Marketplace.city (Marketplace) will continue to provide portal to research technology related purchases across the country.
BACKGROUND:
The City uses a variety of processes to purchase goods and services including the use of third party consultants in areas with restricted access or areas requiring technical expertise. Our utilization of brokers/consultants for the purchase of health/life and risk/liability insurance coverage is a typical example.
In 2019, Resolution R19-294 was approved as the first entrance into a partnership with Marketplace.city to provide technology related services/software/equipment. Both parties feel the service has been valuable and allows the current purchasing staff to assist with these procurements but frees up their time to work on other Bids/RFP's. R21-351 was approved to renew and continue this agreement with Marketplace.city.
DISCUSSION:
The City wishes to enter into an updated contract for a three-year term with the option of one two-year extension based on mutual agreement between the City and Marketplace.city.
Marketplace will continue to support for research, sourcing, evaluation, procurement and co...
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