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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Director of Public Facilities
DATE: October 16, 2024
SUBJECT:
Janitorial Services at Various City Facilities
PURPOSE:
To provide continued janitorial services at various City Facilities.
BACKGROUND:
The City's current janitorial services contracts, which place an emphasis on the cleanliness, safety, function, and overall appearance of various City facilities, will expire December 31, 2024.
To establish successor contracts for continued janitorial services to commence January 1, 2025, the City published Request for Proposal "Janitorial Cleaning Services at Various City-owned Buildings" (RFP 24-093) on August 14, 2024 (attached). Several vendors responded and participated in a mandatory, three (3) day, pre-bid walkthrough of the subject facilities, which was conducted on September 4-6, 2024.
Following the facility walkthroughs and the issuance of Addendum 1 (attached), a total of twelve (12) vendor proposals were received and publicly opened on September 18, 2024. Each proposal was evaluated by City staff using the following weighted criteria: minimum qualifications and responsiveness (10%), company qualifications (10%), experience/references (25%), availability and capacity of firm to perform the work (25%), and pricing (30%).
DISCUSSION:
After all proposal evaluations were completed (chart attached), the three vendors selected to best provide janitorial services for the various City facilities are:
International Cleaning Services Inc. of Naperville, IL, with a total bid of $231,246.00
Rainbow Property Maintenance of Lemont, IL, with a total bid of $257,325.00
The Tidy Queens Corporation of Oswego, IL, with a total bid of $247,891.68
Janitorial services for the various facilities will be distributed between the three vendors based mainly on individual pricing, but facility locations and proximity of the facilities to each other were also considered (proposals and location/price tabulation att...
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