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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: October 25, 2021
SUBJECT:
A Resolution allowing the Director of Purchasing to approve Change Order 1 to extend the unit prices for the replacement of lead water service lines within the City as listed on the attached "Exhibit B".
PURPOSE:
This contract was approved in December 2019 by City Council (R19-426) for the replacement of lead water service lines. The current approved contract amount is anticipated to be spent prior to having a new replacement contract properly bid and approved. A change order is required to address lead service line replacements while a new contract is in the process of being rebid and approved. The future contract will be advertised for bid on 10/24 and could be approved by City Council as soon as 12/14/21.
BACKGROUND:
The City Council established the Private Service Line Replacement Program in August 2018 which was recently revised in August 2021. The 2018 Program originally included the City replacing the portion of a lead water service line in the public right-of-way with copper pipe when a lead service line is disturbed due to required maintenance or the homeowner has committed to replacing the private portion of the service at the same time. At that time, the Water & Sewer Maintenance division was performing the short side service replacements within the Right-of-Way which accounted for approximately half of the disturbed lead service lines.
The 2021 approved policy revision allows for the full replacement of lead service lines from the water main to the water meter instead of just the replacement in the City Right-of-way. This change approximately doubled the length of the replacement with the addition of work on private property. This recent change has drastically increased the work needing to be performed under this contract and it needs to be extended temporarily so emergency service repairs can be addressed as needed.
DISCUSSION:
B...
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