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TO: Mayor Richard C. Irvin
FROM: Jeff Schmidt, Superintendent of Golf Operations
DATE: March 20, 2025
SUBJECT:
Resolution awarding the bid to Service Sanitation, Inc. for one year of rental and service of portable toilets for the various divisions of the City of Aurora.
PURPOSE:
To obtain City Council approval of the requested resolution.
BACKGROUND:
The portable toilet contract expired at the end of February 2025. The Golf and Purchasing Divisions have worked closely with all applicable divisions to make sure that the City's needs are met in the new contract to cover the portable toilets for the city owned golf course, park properties, special events, community services and other locations as needed.
DISCUSSION:
The bid 25-014 was published in the Aurora Beacon News, on DemandStar (a free national site) and the City's website.
Five bidders responded to the invitation to bid. Service Sanitation, Inc. located in Aurora, Illinois, Floods Royal Flush located in North Aurora, Illinois, Louie's Throne located in Lake Barrington, Illinois, LRS Portables located in Rosemont, Illinois, and Mack and Crew Rentals, LLC., located in Sandwich, Illinois. Service Sanitation was the lowest bidder. Service Sanitation, Inc. has had the last several contracts and has fulfilled their obligations meeting expectations. The contract is for one year, with two optional one-year extensions.
Based on various staff anticipations, sufficient funds are provided in the 2025 Budget throughout the respective divisional accounts 550-4442-451.39-30 for Phillips Park Golf Course, accounts 101-4440-451.39-30 and 101-4441-451.39-30 for the various Park locations, account 215-1302-419.50-50 for Community Services, account 215-1360-450.32-20 for Public Art, various individual accounts for Special Events, account 530-4433-437.39-99 for Aurora Transportation Center and account 101-4060-431.39-30 for Street Maintenance.
The bid was subject to the Local Preference Ordinance but did not fa...
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