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TO: Mayor Richard C. Irvin
FROM: Michael R Pegues, Chief Information Officer
Jeff Anderson, Deputy CIO
DATE: May 4, 2024
SUBJECT:
A Resolution authorizing the Director of Purchasing to purchase video conferencing hardware and services from Burwood Group, Inc., Chicago, IL, for a total amount not to exceed $66,640.53.
PURPOSE:
As part of a larger implementation of video conference capabilities in city-owned buildings, City staff seek to implement full-featured Microsoft Teams Room functionality in the Chief's Conference Room at the Aurora Police Department and the Conference Room located at the Water Production building.
BACKGROUND:
After a competitive bid process and subsequent discovery project, resolution R23-006 awarded configuration and migration of Microsoft SharePoint services and Microsoft Teams environment remediation to Burwood Group ("Burwood").
As part of the services included with R23-006 Burwood completed a thorough evaluation of the current SharePoint environments which included interviews with key members of every City department. This evaluation allowed Burwood to understand how SharePoint and Teams were being utilized throughout the City. Burwood then made recommendations for migrating data to the Microsoft SharePoint Online environment as well as modifying Microsoft Teams for better utilization by city staff.
Burwood performed above expectations of City staff while creating and remediating these foundational services. Due to the detailed knowledge of the city's SharePoint and Teams services, city staff believes Burwood is best suited to build upon the SharePoint and Teams foundations in place.
DISCUSSION:
The APD Chief's conference room the primary room used for communication with APD staff as well as other city departments and outside agencies. As such, having a flexible, user-friendly interface to connect with outside agencies is paramount. The current solution has been built over time by several different vendors and is pr...
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