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TO: Mayor Thomas J. Weisner
FROM: James Dahl. MIS Director
DATE: January 19, 2015
SUBJECT:
Request authorization to enter into a three year agreement for the purchase of Microsoft Enterprise License renewals for the MIS Division under the State of Illinois Central Management Services contract with CDW-Government, Inc. in the amount of $112,646.01 annually.
PURPOSE:
The MIS Division requests authority to purchase a three year renewal of Microsoft Enterprise and Select licenses from CDW-G, Inc. This Microsoft Enterprise Agreement purchase will include licenses and software assurance for currently licensed copies of:
Previously Covered Applications:
- 600 Microsoft Office
- 600 Microsoft Windows PC Operation Systems
- 600 Core CAL's for access to databases
Systems Added to Plan:
- System Configuration Manager Server
- Server Operating Systems
- SQL Server
This purchase will renew Microsoft desktop operating system licenses for PCs currently utilized by City staff, providing upgrade protection going forward for both desktop and laptop operating systems. Also included in this purchase is Microsoft enterprise licensing for Client Network Access licenses (CAL's), SQL Database licenses and System Configuration Manager licensing. The Microsoft System Center Configuration Manager allows for remote updating of PCs, which allows MIS staff to update all PCs without physically visiting each PC.
BACKGROUND:
The MIS Division has utilized Microsoft's Software Assurance Enterprise Agreement for the past nine years. The first agreement was priced at market value, subsequent years are priced at a 40% discount.
This agreement is required for upgrades to city-owned Microsoft software and systems with no additional cost. Without this agreement licenses cannot be upgraded to new versions. Upgrading systems would require all licenses to be repurchased at full market value.
Each year the City is required to perform a softw...
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