TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Asst. Superintendent Fleet & Facilities Maintenance
DATE: March 4, 2019
SUBJECT: 2019 Vehicle Purchases
PURPOSE:
To obtain authorization to purchase ten (10) vehicles for the City of Aurora Fleet.
BACKGROUND:
The City of Aurora participates in the Suburban Purchasing Cooperative and Sourcewell, formerly known as the National Joint Purchasing Alliance, for the purchase of replacement and additional vehicles. This program bids vehicles for purchase allowing the City to satisfy our own bidding process with less effort and using a greater purchasing power to get lower prices.
DISCUSSION:
I am requesting authority to purchase one (1) additional and nine (9) replacement vehicles that are approved in the 2019 City of Aurora budget in an amount not to exceed $453,523.00.
A detailed list of replacement vehicles, departments, divisions, and accounts is attached. All of the vehicles listed on the attached spreadsheet are available through the Suburban Purchasing Cooperative or Sourcewell. When purchasing through a cooperative program, local preference will not apply.
Monies will be drawn from the following accounts:
Account Budgeted Purchase Price (rounded)
215-4460-431.75-10 $ 135,000.00 $ 125,200.00
255-3536-421.66-01 $ 165,000.00 $ 148,400.00
255-3536-421.66-02 $ 165,000.00 $ 148,400.00
255-3536-421.75-20 $ 64,300.00 $ 31,600.00
Totals: $ 529,300.00 $ 453,523.00
IMPACT STATEMENT:
The purchase of ten (10) new vehicles will reduce the maintenance and repair costs for the respective divisions and improve the reliability of the fleet.
RECOMMENDATIONS:
That the City Council adopts a resolution authorizing the purchase of ten (10) vehicles for the City of Aurora Fleet from the Suburban Purchasing Cooperative and Sourcewell not to exceed $453,523.00.
cc: Alderman O'Connor, Chairman
Alderman Bugg
Alderman Mesiacos
Alderman Mervine, Alternate
Alex Alexandrou, Chief Management...
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