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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: March 12, 2019
SUBJECT:
A resolution to award the 2019 Citywide Pavement Patching for Water and Sewer Maintenance to Geneva Construction Co., P.O. Box 998, Aurora, IL 60507-0998.
PURPOSE:
This is an annual project that is required to patch pavement in the public right of way that was damaged in relation to utility repairs such as water main breaks and sanitary sewer repairs. Geneva Construction was awarded this contract several years ago and performed satisfactory work.
BACKGROUND:
This project was bid publicly, with an advertisement in the Aurora Beacon News on February 10, 2019. The proof of the advertisement is attached as Exhibit A. Bids were received, opened and read aloud publicly on February 27, 2019. Three bids were received with the tabulation of those bids attached hereto and incorporated as Exhibit B. The lowest responsible bid was from Geneva Construction Co. of Aurora, IL in the amount of $626,629.50. A copy of the submitted bid is attached as Exhibit C. The lowest bid came in approximately 25% below the engineer's estimate. It was anticipated that a small portion of this contract would be used to address individual utility repairs performed by contractors to take advantage of better restoration prices.
This bid is required to follow the City's Local Preference Ordinance, but since the lowest, responsible bidder is a local vendor there are no additional costs/calculation.
DISCUSSION:
This Citywide project will benefit the entire community, as it is the only contract that will be in place to repair the roadways that are damaged throughout the year due to utility repairs. This work is budgeted for on an annual basis. Due to the favorable bid received and the unknown quantity of repairs resulting from underground utility repairs that will occur throughout the year, it is requested that this contract have a maximum above the bid amount. This contract shall...
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