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TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: May 16, 2024
SUBJECT:
A Resolution authorizing the execution of a Local Public Agency Amendment #1 with the State of Illinois, the execution of a Phase 1 Preliminary Engineering Supplement with Baxter & Woodman, Inc. in the not to exceed amount of $24,301.00, and the appropriation of $21,391.00 of MFT Funds for the South Edgelawn Drive at BNSF Railway Tracks Crossing Project.
PURPOSE:
To execute the Local Public Agency Amendment #1 there by reserving sufficient funds to cover the local agency share of the project cost by resolution, to approve the Phase 1 Preliminary Engineering Services Supplement with Baxter & Woodman, Inc. and to Appropriate Motor Fuel Tax (MFT) Funds by Illinois Department of Transportation (IDOT) Resolution for MFT # 20-00335-00-FL.
BACKGROUND:
The City recently received Design Approval from IDOT on the Phase 1 Preliminary Engineering study regarding the construction of a bike and pedestrian crossing at the BNSF Railroad at Edgelawn Drive. Baxter & Woodman has been under contract with the City to complete the Phase 1 Preliminary Engineering in the amount of $35,698.09 (approved by City Council as R21-160).
DISCUSSION:
During the Phase 1 study, Baxter & Woodman completed a number of work items not identified in the original Phase 1 agreement, mostly related to items required by outside agencies. These included:
- Right-of-way and easement research.
- Alternatives analysis as required by the railroads and IDOT.
- Public information meeting as required by IDOT and the Federal Highway Administration (FHWA).
The attached Phase 1 Engineering Supplement (BLR 05530) from Baxter & Woodman, Inc. in the not to exceed amount of $24,301.00 noted as Exhibit B summarizes the level of effort and scope for this supplement.
Like the original engineering agreement, this supplement is federally eligible and covered at 90% federal funds. Therefore, ...
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