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TO: Mayor Thomas J. Weisner
FROM: Ted Beck, Chief Technology Officer
DATE: 2-5-2016
SUBJECT:
A resolution authorizing a consulting agreement with Crowe Horwath, Oakbrook Terrace for the following scope:
1. Business Process Review (BPR)
2. Organizational Change Management (OCM)
3. Project Management (PMO)
Total two year project expenditure of $535,000.
PURPOSE:
This consulting agreement will allow the City to leverage its internal staff members in several different ways on this project. Select sworn officers for both the Aurora Police Department and the Aurora Fire Department as well as civilian employees will be utilized as project managers, leads, Subject Matter Experts (SME) and other technical roles required by the project. Select members of both Command Staffs will be leveraged as decisions makers. All three roles listed will be active during the project implementation of the Intergraph Public Safety computer aided dispatch (CAD) and records management systems (RMS) for the Aurora Police and Aurora Fire Departments previously approved by City Council and underway. This consulting agreement allows the overall project management to be done efficiently and effectively by Crowe onsite while having both an existing mission critical system and the new one simultaneously being implemented.).
BACKGROUND:
A team from Crowe Horwath has been actively involved in this project from the creation of the initial request for information solicitation from the vendor community. They actively worked with every division in the Police and Fire Department during the creation of their work and system requirements. These requirements were then compiled into a formal request for quotations or RFP. The Crowe team's involvement throughout this process has been consistently valuable to the City of Aurora
DISCUSSION:
Funding for this project has been allocated as part of CIP C106. The project timeline is spread over a two-year span.
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