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TO: Mayor Richard C. Irvin and City Council
FROM: Matt Anslow, Assistant Chief of Services - Aurora Fire Department
DATE: March 31, 2023
SUBJECT:
Requesting approval of Beary Landscape Management as the contractor for the Fire Departments Mowing and landscape maintenance for 2023 in the amount of $18,720 with options for two (2) one year extensions.
PURPOSE:
To obtain City Council approval for mowing and landscape at the fire stations.
BACKGROUND:
The Fire Department is responsible for mowing and landscape maintenance of the areas around the fire stations. Mowing and maintenance includes 38,772 square yards of green space and right of way.
Lawn care has been traditionally performed by Firefighters while on duty has created multiple worker compensation claims, as well as overtime costs incurred by the department. The expense of maintaining lawn equipment has increased in recent years, as well as down time waiting on parts. Having a lawn contract will allow fire and EMS crews to concentrate on performing training, inspections, and providing the public the highest level of care possible.
DISCUSSION:
A formal bid request was sent out for the mowing and landscape maintenance of the Fire stations for the 2023 season and included the option for two (2) one-year extensions. Responses were received from 9 vendors. Beary Landscaping Management form Lockport IL was the lowest responsible bidder who submitted bids for all tasks proposed. The bid did not allow for the award to be made to more than one contractor for both List A and List B services.
References from internal City of Aurora, IL Employees included Jim Birchall and Tim Forbes and reviews were positive. The contracted services will provide mowing services, shrub trimming and edging, and spreading of City supplied mulch as needed. The mowing season typically runs April to the end of October.
The Local Preference Ordinance did apply to this bid but did not impact the decision since no Aurora vendo...
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