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TO: Mayor Richard C. Irvin
FROM: Ruthy Harris, Management Assistant-Property Standards Dawn Metzger, Development Services Supervisor
DATE: September 25, 2019
SUBJECT:
Ratification of payment and expenses to Tavarez & Son's Lawn Care for junk and trash removal service the remainder of 2019.
PURPOSE:
Tavarez & Son's Lawn Care has provided services for the City of Aurora Property Standards Division in 2019. The contractor provides clean up services as needed through code enforcement and violation compliance. Requesting that we allow a $40,000 cap for this vendor in 2019 as we search for additional 2020 vendors.
BACKGROUND:
The 2019 funds allocated through an open purchase order has been exhausted for this contractor as they have surpassed the annual $25,000.00 per vendor threshold. Tavarez & Son's Lawn Care, an Aurora company, has been a vendor with Property Standards for 13 years and has consistently provided efficient and effective junk and trash removal services. Yearly expenses with this vendor have varied from has high as $46,000 to as low as $13,000 annually.
DISCUSSION:
So far in 2019, the City has paid Tavaraz & Sons $23,455.00 with several bills still going through the payment process with additional services required for the remainder of 2019.
The 2019 budget for account 101-1827-424.36-20 began at $45,000.00, sufficient funding is available to satisfy payments to Tavaraz & Sons.
The vendor has no outstanding debt with the City
IMPACT STATEMENT:
This will have no impact on the General Public, or other departments and divisions or any outside agencies.
RECOMMENDATIONS:
I request ratification approval for the contractor to continue services for the remainder of this year.
cc: Finance Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _________
DATE OF PASSAGE ________________
title
A Resolution Ratification to Approve payment to Tavarez and Son's Lawn Care for removal of junk and trash services through code violation for ...
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