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TO: Mayor Richard C. Irvin
FROM: Mark Phipps, Engineering Coordinator
DATE: November 1, 2021
SUBJECT:
Resolution to award a contract to HR Green, Inc. in the amount of $381,850.00 for design engineering services for improvements to Bilter Road between Premium Outlets Boulevard and the Illinois Prairie Path (Ward 1 and Ward 10).
PURPOSE:
To increase traffic capacity along Bilter Road.
BACKGROUND:
Bilter Road is classified as a major collector between Farnsworth Avenue and Eola Road, but the four lane road narrows to two lanes between Premium Outlets Boulevard and the Illinois Prairie Path. The future improvements to this section of Bilter Road include widening, as well as adding curb and gutter, street lighting, a bike path, and a sidewalk. A Project Location Map is included as Exhibit A.
Portions of these road improvements may be constructed as part of future development projects along the Bilter Road corridor, but the City would benefit by completing preliminary engineering in advance. This approach ensures the phased project will be cohesive and it informs developers about the City's expectations. The preliminary engineering analysis will identify locations for future access points, right-of-way needs, turn lane channelization, and traffic signal warrants.
The proposed improvements are included in the City's Capital Improvements Plan as Project Number GB039.
The City issued a Request for Qualifications on August 13, 2021 to over 300 vendors in the Professional Services category. Statements of Qualifications were received from thirteen (13) firms on September 3, 2021. This was a qualifications-based selection process for professional services. Since it was qualifications-based, the Local Vendor Preference Ordinance does not apply.
DISCUSSION:
HR Green, Inc. was selected as the most qualified firm by a three (3) person panel from the Engineering Division. Exhibit B shows how the Statements of Qualification were scored. After being notifie...
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