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TO: Mayor John Laesch and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: April 13, 2026
SUBJECT:
A Resolution to award a contract to Schroeder Asphalt Services, Inc. in the amount of $4,448,912.80 for the 2026 Citywide Street Resurfacing - EAST project.
PURPOSE:
To award the Construction Contract for the 2026 Citywide Street Resurfacing - EAST project.
BACKGROUND:
The City maintains nearly 1,300 lane miles of streets with a pavement wearing surface life expectancy of 20 to 25 years. Like last year, the 2026 Citywide Resurfacing Project has been broken up into 2 separate contracts. This Construction Contract includes the resurfacing of 21.8 lane miles of streets throughout the City. Both of the 2026 Citywide Resurfacing Projects combined will resurface a total of 44.0 lane miles of streets. In 2024 the City resurfaced 38.4 lane miles, and in 2025 the City resurfaced 43.0 lane miles.
DISCUSSION:
The invitation to bid for this project was posted on March 6, 2026. A copy of the posted bid documents is attached as Exhibit 'A'.
Bids were opened and publicly read on March 25, 2026 (Bid No. 26-029). The bid tabulation for the 5 bids received is attached as Exhibit 'B'. The lowest responsible bid was submitted by Schroeder Asphalt Services, Inc of Marengo, IL in the amount of $4,448,912.80 which is 14.9% less than the Engineer's Cost Estimate. A copy of the submitted bid is attached as Exhibit 'C'.
Schroeder Asphalt Services, Inc. is IDOT Certified and has previously completed work for the City of Aurora on a number of patching programs. Staff checked a number of their references for larger resurfacing projects and they are in good standing with the City. A copy of the Verification of Good Standing is attached as Exhibit 'D'. We recommend awarding the 2026 Citywide Street Resurfacing - EAST project to Schroeder Asphalt Services, Inc. for the unit prices submitted.
This bid is required to follow the City's Local Preference Ordin...
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