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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: March 27, 2023
SUBJECT:
A Resolution authorizing the Director of Purchasing to execute a change order to the agreement with Kluber, Inc., 41 W Benton Street, Aurora, IL, 60506 in an amount not to exceed $115,000 for additional design services related to the new Public Works Combined Maintenance Facility
PURPOSE:
To authorize the Director of Purchasing to execute a change order to the agreement with Kluber, Inc., 41 W Benton Street, Aurora, IL, 60506 in an amount not to exceed for additional design services related to the new Public Works Combined Maintenance Facility.
BACKGROUND:
In 2019, the Engineering Division utilized a Qualifications-Based Selection (QBS) process to select a design team led by Kluber, Inc. to provide Structural and Architectural design services for the new Public Works Combined Maintenance Facility building. The value of this contract was $1,825,000 and was approved via Resolution R19-402. The building design was completed in 2022 and the project is being bid for construction to begin this year (a request to award trade-specific Bid Package #2 procured by RC Wegman Construction Company is also on today's agenda).
Among the items not included in this scope of work was "Technology Systems Design", for which Kluber had provided an additional cost estimate of $178,000. In an effort to maximize existing City resources and reduce cost, the City elected to decline inclusion of this fee in the original $1,825,000 contract. As the design progressed to the point where these systems needed to be added to the final building plans for bidding, the Engineering Division met with both Kluber and the City's Information & Technology group to identify the minimum scope needed from Kluber which would allow IT to provide the remainder of the design needed. The cost of these services from Kluber was determined to be $39,925 (this will be identified as "item 1" in the summa...
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