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TO: Mayor Thomas J. Weisner
FROM: Eric Schoeny, Engineer Coordinator
DATE: May 5, 2015
SUBJECT:
A resolution to accept the Proposals received for the 2015 Sewer and Water Repair Program.
PURPOSE:
The purpose of this resolution is to establish a Contractors' availability list with set per item costs to enable the City to complete projects which can't be performed in-house as the need arises based on competitive bidding and timely response to the need. The submission of a bid shall not bind the Contractor to the performance of work under this resolution. The Contractor(s) deemed to be in the best interests of the City, for whatever specific project the City may be considering, shall be given an opportunity to accept or decline projects on a case by case basis. If that Contractor declines the project, the next Contractor deemed to be in the best interests of the City shall be given the opportunity.
BACKGROUND:
The City of Aurora periodically has emergency sewer and water repair needs that cannot be performed by in-house staff. This could be due to complexity of the repair or availability of staff to perform the work in a timely fashion. This resolution saves time and money by pre-qualifying contractors with established unit prices to perform the emergency repairs quickly and efficiently.
DISCUSSION:
The proposals were opened on April 30, 2015. Stokes Excavating, Inc. of 903 Daisyfield Rd., Rockford, IL 61102 and M, L & L Excavating, Inc. of 751 Duncan Dr., Aurora, IL 60506 were the only two bidders. Public Works and the Water and Sewer Maintenance Division have the ability to choose the Contractor with the most advantageous unit prices and response times for the type of work to be completed.
Funding for this work has been appropriated within accounts # 510-4063-511-38-30. Funds are available in the 2015 budget for this work.
IMPACT STATEMENT:
The project reduces staff time by developing a list of contractors to perform em...
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