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TO: Mayor Thomas J. Weisner
FROM: L. Eric Schoeny, P.E. Drainage and Underground Coordinator, Interim Superintendent of Water and Sewer Maintenance
DATE: February 12, 2016
SUBJECT:
Resolution Increasing purchase order number 278658 with LaFarge Aggregates Illinois Incorporated (LaFarge) in the amount of $17,424.46 for materials received in 2015.
PURPOSE:
The purpose for this resolution is to obtain council authority to increase Purchase Order 278658 with LaFarge from $25,000.00 to $42,424.46 for materials received by the Water and Sewer Division in 2015.
BACKGROUND:
Prior to 2015, stone and gravel needed for water and sewer repairs were purchased from two vendors. Gravel was often purchased from Fox Ridge Stone Company in Oswego Illinois. In addition to providing sand and gravel the Fox Ridge Stone Company also operates a Clean Construction Demolition Debris (CCDD) landfill. This arrangement made it economical to haul a load of gravel back to Aurora after disposing of a load of spoils. In past years purchases from LaFarge were typically less than the threshold that required council action. However, during 2014, Fox Ridge Stone Company stopped providing gravel and the City gained free access to the CCDD facility located adjacent to LaFarge near Sullivan Road and Route 25. This new arrangement unexpectedly resulted in purchases from LaFarge that exceeded the requirement for council action.
The Water and Sewer Maintenance Division is currently working on a request for proposals for the supply of gravel and stone. This request for proposals will be sent to surrounding aggregate suppliers. The proposals will be evaluated based on the unit prices for the material as well as hauling expenses for both the aggregate and spoils disposal.
DISCUSSION:
The 2015 and 2016 budget provides funding for this service in Account 510-4063-511-65-21, Water and Sewer Fund.
IMPACT STATEMENT:
This resolution must be adopted in order to ensure that ...
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