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TO: Mayor Richard C. Irvin
FROM: Ian Wade, Capital Projects Manager
DATE: August 22, 2023
SUBJECT:
A resolution authorizing the Director of Purchasing to increase an existing Purchase Order with Rubino Engineering, Inc., 425 Shepard Drive, Elgin, IL 60123 to an amount not to exceed $80,000 to provide professional foundation materials testing services for the Public Works Combined Maintenance Facility project.
PURPOSE:
To increase an existing Purchase Order with Rubino Engineering, Inc., 425 Shepard Drive, Elgin, IL 60123 to an amount not to exceed $80,000 to provide professional foundation materials testing services for the Public Works Combined Maintenance Facility project
BACKGROUND:
The Public Works Department is looking to consolidate the personnel and equipment from a handful of maintenance divisions (Electrical, Streets, Fleet, Water & Sewer, and Water Meter Maintenance) into a new, combined maintenance facility on a 25.4-acre city-owned parcel near Liberty and New York Streets.
Beginning in late 2019, as part of the preliminary design of this project, Rubino Engineering was selected in late 2021 to provide Geotechnical testing and analysis of the onsite soils, including recommendations for how to prepare the site for the proposed development.
DISCUSSION:
Providing these recommendations made Rubino the logical and best choice to subsequently provide observation and materials testing (professional) services during the soon to be completed sitework and mass grading of the site. Since the frequency of site visits (and subsequent cost of professional services) was heavily dependent upon the pace of the contractor and conditions onsite, determining a precise budget was not feasible. Therefore, an initial Purchase Order for materials testing services was opened for $25,000 and subsequently increased to an amount not to exceed $50,000 once it was warranted. As of the date of the latest invoice (July 19, 2023), Rubino has provided $35,527.75 in mat...
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