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TO: Mayor Richard C. Irvin
FROM: Jim Birchall, Superintendent Fleet & Facilities Maintenance
DATE: August 5, 2021
SUBJECT:
Roof replacement of City buildings.
PURPOSE:
To ensure the continual safety and structural integrity of City buildings.
BACKGROUND:
The roofs of three (3) City buildings require replacement:
44 East Downer Place - 2020 DP (City Hall)
11-13 South Water Street - 2021 DP (The Riverfront Playhouse)
21 South Broadway - 2020 DP (The Venue)
Kluber Architects + Engineers was retained to formulate bid specifications, review submittals, and provide recommendations. Once specifications were completed, the City publicly advertised Bid #21-30 - Roof Replacement at the Venue, City Hall & Water Street Playhouse. Bids were publicly opened and read on May 19, 2021 (Bid tabulation and review attached).
DISCUSSION:
Three companies submitted bid packages for the project: Anthony Roofing Tecta America LLC, of Aurora, IL ($338,200.00), L. Marshall Roofing & Sheet Metal Inc. of Glenview, IL ($343,000.00), and Olsson Roofing Co. of Aurora, IL which submitted the lowest responsible, responsive bid ($258,250.00). All bid amounts include Alternate No. 1 (City Hall West Roof Area)
A ten percent (10%) contingency of $25,825.00 is requested for this project.
The City's local preference ordinance does apply to this contract, however did not impact the decision.
$266,900.00 is budgeted in the following accounts: 101-4010-417.38-05 ($85,000.00), 340-4010-417.38-05 ($98,400.00), and 231-4010-417.38-05 ($83,500.00).
Olsson Roofing Company is not indebted to the City.
IMPACT STATEMENT:
N/A
RECOMMENDATIONS:
I request that the City Council adopts a resolution authorizing roof replacement at 44 East Downer Place, 11-13 South Water Street, and 21 South Broadway by Olsson Roofing Company for $258,250.00, with a ten percent (10%) contingency amount of $25,825.00.
cc: Infrastructure and Technology Committee
CITY OF AURORA, ILLINOIS
RESOLUTION NO. _...
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