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TO: Mayor John Laesch
FROM: Ram Tyagi, Chief Information Officer
Jeff Anderson, Deputy Chief Information Officer
Erick Davis, IT Service Desk Manager
DATE: April 13, 2026
SUBJECT:
Requesting approval to purchase computer equipment from Insight Public Sector, Chandler, AZ, in an amount not to exceed $400,000.
PURPOSE:
This purchase will allow City IT staff to continue to provide replacement and new computers for City staff for 2026.
BACKGROUND:
In prior years, City IT standardized on Dell computers for employee use and purchased them directly from Dell through the Midwestern Higher Education Compact (MHEC) Contract No. MHEC-04152022, which expired on June 30, 2025.
As employee needs have evolved, IT now requires the flexibility to support devices from multiple manufacturers and platforms. Current needs include Dell computers, Apple computers and tablets, and Panasonic devices.
All computer equipment for City staff continues to be procured through State or cooperative contracts to ensure consistent and competitive pricing. To streamline purchasing under R24-228 and again with R25-382, IT collaborated with Purchasing to utilize Insight for the City's technology needs. Insight is able to source Apple, Dell, HP, Panasonic, and other devices through State or cooperative contracts. Purchases through Insight will be made using the OMNIA Partners, Public Sector (OMNIA) Contract No. 23-6692-03, whose initial term expires on April 30, 2026, and has been extended through April 30, 2028. This contract and extension are attached to this resolution.
DISCUSSION:
With the need to support multiple platforms and operating systems, City IT staff is seeking to purchase from a single reseller capable of providing all the devices required for City operations.
The total request associated with this resolution is $400,000, and sufficient funds are available in account 101-1280-419.64-12 to cover these expenses.
IMPACT STATEMENT:
Roughly one-third of the City's computer...
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