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TO: Mayor Thomas J. Weisner
FROM: Jim Birchall, Superintendent of Central Services
DATE: November 24, 2015
SUBJECT:
Clerks Office Remodel
PURPOSE:
To approve the lowest responsive responsible bid for the Clerk's Office remodel and the additional HVAC upgrades to R.C. Wegman Construction Company of Aurora, IL in the amount of $129,000, plus a 10% contingency to the agreed award amount.
BACKGROUND:
The Clerk's office needs more room and additional storage. Currently the Clerks office is storing files at the Nickels Beilman, during this remodel we will add an expandable file storage system. This improvement will address the need for the Clerk's Office to have the necessary space to accommodate new and improved storage for files. This improvement will also address the space needs for the ultimate move of the FOIA responsibilities to the Clerk's Office along with the continued expansion of FOIA request which will necessitate additional work space and more room for personnel.
During the Clerks office remodel we will add an Executive Conference room that will be used for Executive Sessions. This improvement will provide a much needed City Hall conference room that will be used by the Clerk's Office, Civil Service, MIS, City Council for Executive Sessions and other for other meetings.
Cordogan Clark & Associates was hired in June of 2015 with a professional services contract to design, engineer, and design the remodel. The bid opening was held November 10, 2015 with 4 companies responding to the bid. The lowest, most responsive responsible bidder was R.C. Wegman Construction Company, Aurora, IL. Cordogan Clark & Associates performed a bid qualification and scope review on November 18, 2015 and has found R.C. Wegman Construction Company is qualified to perform the work.
DISCUSSION:
This project will include a Clerk's Office remodel, the HVAC upgrades, the purchase and installation of a mobile storage unit, and the design of an Ex...
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