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TO: Mayor Richard C. Irvin
FROM: Jason Bauer, Assistant Director of Public Works/Assistant City Engineer
DATE: May 21, 2024
SUBJECT:
A resolution authorizing the Director of Purchasing to execute a change order to the existing contract between the City and HR Green for Broadway Avenue.
PURPOSE:
The city received a three million dollar grant for the beautification of Broadway Avenue through downtown, which is also State Route 25. Therefore, the city's efforts to complete the design for this project between New York Street and Benton Street needs to be permitted through the Illinois Department of Transportation (IDOT). For the last 18 months, HR Green has been developing concepts to get approval and move forward with permitting. Executing the change order will increase the amount of the contract to all HR Green to complete the remaining items now that the city and IDOT have come to an agreement on the geometrics, lane configurations and signal improvements.
BACKGROUND:
This project includes vault filling, streetscape improvements, new signal equipment, roadway reconstruction and lastly the two-way conversion of the last remaining major one-way streets, Galena Boulevard and New York Street between Lake Street and Broadway Avenue. This project is slated for construction over the next two and a half construction seasons, including utility improvements and vault work in 2024, roadway and streetscape improvements in 2025 and final modifications for the two-way conversion in 2026. The existing contract with HR Green started in 2017 and has been modified via three change orders to date for a total cost to date of $709,528.79, not including the services to be added via this proposed change order.
DISCUSSION:
The increase in contract cost will allow HR Green to be compensated moving forward for the remaining work items, as the original scope did not include multiple submittals to IDOT for agreement on concepts, it did not include multiple rounds of tra...
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