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TO: Mayor Richard C. Irvin and City Council
FROM: Tim Weidner, P.E., Engineering Coordinator
DATE: May 16, 2024
SUBJECT:
A Resolution authorizing the execution of a Joint Funding Agreement with the State of Illinois, the execution of a Phase 2 Engineering Agreement with Baxter & Woodman, Inc. in the not to exceed amount of $70,476.00, and the appropriation of $70,476.00 of MFT Funds for the South Edgelawn Drive at BNSF Railway Tracks Crossing Project.
PURPOSE:
To execute the Joint Funding Agreement for Federally Funded PE/ROW, there by reserving sufficient funds to cover the local agency share of the project cost by resolution, to approve the Phase 2 Local Public Agency Engineering Services Agreement with Baxter & Woodman, Inc. and to Appropriate Motor Fuel Tax (MFT) Funds by Illinois Department of Transportation (IDOT) Resolution for MFT # 20-00335-00-FL.
BACKGROUND:
The City recently received Design Approval from IDOT on the Phase 1 Preliminary Engineering study regarding the construction of a bike and pedestrian crossing at the BNSF Railroad at Edgelawn Drive and is now looking to move forward to Phase 2 Design Engineering.
DISCUSSION:
This project received Local Rail-Highway Crossing Safety Program federal funds, 90% federal funding up to $490,680.00. During Phase 1 Engineering, the total project construction cost increased from the previously estimated $545,200 to $949,050. This increase is largely due to additional railroad requirements from BNSF. The City has requested additional federal funding, and the request is currently under review.
The project limit span is from the commercial driveway (south of the BNSF tracks) to the Virgil Gilman Trail (north of the BNSF tracks). The proposed improvements include constructing an 8' asphalt bike path on the east side of Edgelawn Drive, through the BNSF tracks. The bike path will connect to the Virgil Gilman Trial to the north and paved shoulder to the south at the commercial driveway using off and on-...
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