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TO: Mayor Richard C. Irvin
FROM: Derrick Winston, Director of Public Facilities
DATE: March 18, 2025
SUBJECT:
Fleet Automotive Parts and Supplies Service Agreement
PURPOSE:
To obtain authorization to enter into an automotive parts and supplies service agreement with Genuine Parts Company for the City's fleet maintenance operations.
BACKGROUND:
The Fleet Maintenance Division is responsible for the acquisition, maintenance, and eventual decommission of the City's fleet assets. New and replacement automotive parts utilized during daily fleet maintenance operations are supplied primarily by Genuine Parts Company (dba Napa Auto Parts) through their on-site store service.
Genuine Parts has a nationwide network that allows them to source numerous categories of scarce or limited production merchandise. Genuine Parts area network includes the Napa parts distribution warehouse, which is located three miles from the newly constructed City maintenance facility, along with on-site parts services to numerous area organizations such as City of Chicago, Chicago Transit Authority (CTA), Illinois Department of Transportation (IDOT), Nicor Gas, and American Airlines. This area network allows for expedient procurement of common bulk parts and transfers of stock between stores which results in consistent access to required parts, bulk purchase discounts, stable inventory levels, and reduced vehicle downtime.
The parts inventory is maintained by Genuine Parts and no City funds are expended until merchandise is physically issued to the City for use.
In addition to the parts service, Genuine Parts provides free or low-cost automotive technical training for City technicians and access to specialized maintenance equipment such as transaxle service machines and hydraulic hose fitting presses.
The current agreement is due to expire on June 30, 2025.
DISCUSSION:
The City participates in various cooperative purchasing programs, such as Equalis Group, that bid products and s...
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