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TO: Mayor Richard C. Irvin
FROM: Kurt Muth, P.E., Engineering Coordinator
DATE: May 23, 2022
SUBJECT:
A resolution to award the Lebanon St., T St., and Smith St. Water Main Replacement project located in Wards 4 and 7 to Stokes Excavating, Inc., 903 Daisyfield Rd, Rockford, Illinois 61102 in the bid amount of nine hundred thirty-nine thousand five hundred twenty-seven dollars and zero cents ($939,527.00).
PURPOSE:
To replace the existing 4" and 6" water main along the three locations and improve the flow for hydrants and improve water quality in the area. The water main in these areas have a long history of breaks).
BACKGROUND:
The location of this water main to be replaced can be seen in the attached Exhibit A - Location Map. Lead water services will be fully replaced up to the water meters. Closures of entrances to the businesses and residences will be kept to a minimum during construction
DISCUSSION:
Seven base bids and one alternate bid were received, opened, and read aloud on May 11, 2022. The base bid and alternate bid tabulations can be seen in the attached Exhibit C. The base bid is open cut construction while the alternate bid offered the option for directional drilling. One alternate bid was received for the total of $1,080,522.63. The lowest responsible base bid in the amount of ($939,527.00) was submitted by Stokes Excavating, Inc. The water main improvements will be funded with account 510-4058-511-73-02 (IC076) which has a 2022 budget amount of $12,151,800.00. Also included as Exhibits B & D are the advertisement for bid and Stokes Excavating, Inc.'s submitted bid.
This project was subject to the Local Preference Ordinance, however no local contractors submitted.
IMPACT STATEMENT:
There will be lane closures of Lebanon St., T St., and Smith St. during the duration of the project. Water shutdowns during the project will be planned and coordinated with the local businesses and residences to minimize impact. Impacts to traffic and r...
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